A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

The City of Philadelphia Law Department acts as general counsel for the entire City government structure. We provide legal advice to all City officials, employees, departments, agencies, boards, and commissions concerning any matters related to the exercise of their official powers.  The Administrative Services Unit is responsible for the business functions of the department.  This unit includes Human Resources of which this position is included.

The Law Department’s Administrative Services Unit has an immediate opening for a Director of Administration. This executive level person will provide necessary ongoing support to the City Solicitor and  First Deputy City Solicitor on administrative matters by managing the department’s business office.

Essential Functions

• As a member of the department’s executive committee, the Director is responsible for running the fifteen-person Administrative Services Unit, which encompasses staff responsible for:
  • Human Resources
  • Financial/Budget Management
  • Accounts Payable
  • Procurement and Contract Administration
  • The Mailroom
  • Information Technology
• Develops the department budget and participates with other department leadership in hearings in front of City Council.
• Creates and implements space planning functions including the build out of new office space to accommodate a growing department.
• Liaison with the central business departments of the city.

Education and Experience

• Bachelors degree, preferably in Accounting, Finance, Business Administration
• 5+ years of experience performing clerical work
• 5+ years of experience performing facilitating services in such financial areas as budget and contract purchasing and payments

Competencies, Knowledge, Skills and Abilities

• Principles, practices and procedures of office management
• Budget management
• Computer applications for financial reporting: ADPICS, FAMIS, Excel, QuickBooks, etc.
• Recordkeeping and reporting systems used in budget preparation (Advantage Budgeting) and contract management (ACIS)
• Supervisory methods and practices

Please submit a cover letter, resume, and reference list with your application. Applications without all required documents will not be considered.

Any questions related to this position should be directed to Craig Straw, First Deputy City Solicitor, Law Department (craig.straw@phila.gov). 

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer comprehensive health coverage for employees and their eligible dependents
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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