With a workforce of over 30,000 people, and opportunities in more than 1,000 different job categories, the City of Philadelphia is the fifth largest city in the United States and one of the largest employers in Southeastern Pennsylvania. As an employer, the City of Philadelphia operates through the guiding principles of service, integrity, respect, accountability, collaboration, diversity and inclusion. Through these principles, we strive to effectively deliver services, to resolve the challenges facing our city, and to make Philadelphia a place where all of our residents have the opportunity to reach their potential.

Agency Description

The Office of Civic Engagement and Volunteer Service is committed to investing in people to increase community engagement. We do this by building relationships, soliciting input, providing information, connecting community residents to resources and supporting the process to strengthen communities across Philadelphia.

Position Summary

The SERVE Philadelphia VISTA Program is an initiative of the Office of Civic Engagement and Volunteer Service in the Managing Director’s Office for the City of Philadelphia. The VISTA program supports AmeriCorps VISTA members placed in various departments throughout City government. Additionally, the program acts at the intermediary between the City departments where VISTAs are placed, and the federal grantor, the Corporation for National and Community Service. The Program Coordinator will run the daily operations of the program with supervision of the Deputy Service Officer for Civic Engagement and the support of the SERVE VISTA Leader.

Essential Functions

The duties of the VISTA Program Coordinator include:

• Assist in the administration of the SERVE Philadelphia VISTA Program
• Conduct regular site visits with VISTA supervisors
• Develop and manage an outreach plan for recruiting new VISTAs
• Manage the logistics of recruitment and onboarding for all incoming VISTA members
• Support the VISTA leader in conducting orientations for incoming VISTA members
• Collaborate with the SERVE team to host a supervisor training for City departments who host VISTA members
• Work with the VISTA leader to host monthly meetings and provide professional development to the Corps
• Actively participate in process improvement sessions for the SERVE Philadelphia VISTA Program to continuously advance program operations 
• Compile and produce quarterly, annual and other reports to the federal grant funder
• Execute general upkeep in compliance with grant requirements and regulations
• Build relationships with city departments who are interested in hosting a VISTA
• Expand the program through relationships, training and innovative tactics
• Provide strategic support to the SERVE Philadelphia VISTA Corps and City departments
• Act as a representative of SERVE Philadelphia on the National Service Task Force
• Other relevant duties as assigned.

Competencies, Knowledge, Skills and Abilities

• A high energy, results oriented individual who takes initiative, makes things happen, accepts accountability and has a “can do” attitude; has a sense of urgency
• Action oriented; an individual not afraid to roll up his/her sleeves and get into the details of the operation
  
• Detail oriented and extremely organized
  
• A team player with strong interpersonal skills who is capable of working both independently and collaboratively
  
• Excellent written and verbal communication skills
  
• Consistently demonstrates sound judgment
  
• Analytical; able to use analysis to assist in making decisions
  
• Enjoys working on small teams with a desire to learn from colleagues, supporting and encouraging each other in the pursuit of excellence
  
• Excellent time management skills with capacity to work simultaneously on multiple tasks and projects and deliver on deadline
  
• Ability to accurately produce reports for federal grants, adhering to national guidelines and deadlines

• A Bachelor’s degree from an accredited college or university; AND 
• Experience with National Service Programs and/or grants management is preferred.
  

Please include a cover letter and resume with your application. 

Successful candidate must be a City of Philadelphia resident within six months of hire.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670.