A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:

  Impact - The work you do here matters to millions. 

  Growth - Philadelphia is growing, why not grow with it? 

  Diversity & Inclusion - Find a career in a place where everyone belongs.

  Opportunities in Tech - Don’t wait for the future, shape it.

  Benefits - We care about your well being.

Agency Description

The Mayor’s Office of Education (MOE) provides leadership to improve education in the City of Philadelphia.  To achieve this mission, MOE creates policies and programs to expand access to quality pre-K for Philadelphia families; support students and residents through Community Schools; facilitate collaboration and partnership among many stakeholders to strengthen the local educational landscape; and advance key educational policy. MOE works with public and private partners to support local schools and make educational opportunities more accessible for all.

The Compliance Coordinator works on day to day contract management and compliance controls for MOE. The Compliance Coordinator will monitor fiscal and programmatic compliance for all program activities, including, but not limited to: RFP Development, Contract Conformance, Contract Management and Performance, Vendor Compliance, and Financial Reporting and Monitoring. More specifically, the Compliance Coordinator supports monitoring, tracking, and providing documentation to capture the status and performance of s external vendor contracts and internal compliance controls. Work for this role is conducted under the supervision of the Director of Finance and Administration.

Vendor Procurement and Contract Conformance

• Assist with the writing and development of external procurement opportunities (e.g. RFPs, RFIs, RFQs) as needed.
• Manage proposals through the approval process prior to posting in the Automatic Computer Information System (ACIS).
• Manage the overall process of contract execution which includes reviewing vendor proposals and Scope of Work (SOW) for contractual requirements, budget, monitoring minority participation commitments, encumbering funds, communicating with other departments (such as Law, Budget, Finance, and others) and effectually guiding contract to conformance.
• Identify the cause of delay within the contract workflow and actively seek to rectify the issue.

Contract Management and Performance

• Review and monitor contract deliverables and verify expenditures to ensure eligibility and reimbursement under contract terms.
• Assist with all compliance reviews and audits, including the review of City contract disclosure forms, and maintain documentation of compliance activities.
• Track progress of contracts and prepare monthly contract reports to minimize delays.
• Monitor contract and grant performance and other federal, state and local compliance requirements.
• Evaluate contract performance for effectiveness and impact of projects and programs and make appropriate recommendations.
• Develop and refine internal processes and procedures that address grant- and contract-specific risks faced by the MOE.

Other

• Assist with invoice management and tracking as needed.
• Participate in the development of quarterly and annual financial reporting requirements.

Qualifications (Education and Experience)

• Bachelor’s degree in an area relevant to this employment opportunity, such as Finance, Accounting, or Public Administration, preferred.
• Minimum of 3-5 years professional, relevant experience in contract management, quality assurance compliance, grant management, accounting, or another related field.
• Familiarity with City of Philadelphia financial and contract management systems, such as FAMIS, ADPICS, ACIS is strongly preferred.
• Familiarity with workflow management systems such as DocuSign and the ability to develop workflow processes as needed, are a plus.

Competencies, Knowledge, Skills and Abilities

• Proficiency with Microsoft Office products in general and expertise with Excel.
• Ability to effectively collaborate and communicate with stakeholders inside and outside the City of Philadelphia.
• Demonstrated ability to handle complex and multiple tasks in a professional and efficient manner.
• Critical thinking and strong analytical and technical skills.
• Strong organizational skills and attention to detail.
• Ability to prepare and interpret financial reports and statements.
• Commitment to MOE principles, processes and outcomes.

Salary Range: $50,000-$60,000

Please submit a cover letter, resume and reference list with your application

Did you know?

• We are a Public Service Loan Forgiveness Program qualified employer
• Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
• We offer comprehensive health coverage for employees and their eligible dependents
•  Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available 

Successful candidate must be a city of Philadelphia resident within six months of hire

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

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