Operations Executive
- Full-time
Job Description
- Assist with preparation of drafts of the Technical Services manuals which are given out to Exhibitors.
- Be conversant with the various software programmes utilized throughout the company, especially floorplan and drafting software.
- Work closely with/manage appointed contractors, to ensure the smooth coordination of exhibition operations; arranging for pre-show briefings.
- Be technically conversant with all aspects of stand building, floor plan layouts and other electrical /telco services required at site.
- Work closely with relevant government bodies to ensure trouble-free operation at the shows
- Approve – in consultation with Line Manager - all stand-building in accordance with regulations, and source and supply services to exhibitors, priced where necessary.
- Work closely with relevant venue owner, contractors and suppliers for the exhibition to ensure a smooth operation at the show.
- Design and implement - in consultation with Superior the building of organiser’s complex at site as well as the various stand packages adopted by exhibitors, ensuring that all regulations are followed.
- Manage the site office and be responsible for on-site billing.
- Manage all operations aspects during show time including Opening Ceremony, conference set-up, shuttle bus schedules, parking arrangements, emergency procedures and other specialized areas.
- Propose relevant signage for all on-site needs and having the signage constructed in good time.
- Solve operational problems in a speedy and effective manner, bearing customer relations in mind at all times.
- Be responsible for post-show matters and reviews both in-house and for venue owners, ensuring that invoicing is carried out promptly, and that all files are archived.
- To be trained in Workplace Safety guidelines.
Qualifications
- Diploma in Business Studies/Administration/Hospitality/Tourism/Hotel/Event Management and/or equivalent.
- Minimum 2 years of relevant experiences in Events/Exhibitions/MICE industry is preferred.
- Strong experience in managing relationships with contractors and external vendors.
- Ability to negotiate effectively.
- Strong interpersonal, communication skills and time management skills.
- Proficient with Microsoft Office (especially Excel and Word).
- Proven ability to work collaboratively with others.