NASTAD (National Alliance of State & Territorial AIDS Directors) is a leading non-partisan non-profit association that represents public health officials who administer HIV and hepatitis programs in the U.S. Our singular mission is to end the intersecting epidemics of HIV, viral hepatitis, and related conditions. We do this work by strengthening domestic and global governmental public health through advocacy, capacity building, and social justice.

Each of NASTAD's six programmatic teams - Health Care Access, Health Systems Integration, Drug User Health, Hepatitis, Health Equity, and Prevention - interpret and influence policies, conduct trainings, offer technical assistance, and provide advocacy mobilization for U.S. health departments and ministries of health around the world to improve health outcomes for people living with HIV and viral hepatitis.

Essential Duties 

• Support project planning, including updates to project management tools and tracking timelines and progress toward deliverables 

• Coordinate with all team members to monitor progress on projects and inform resource allocation 

• Support project meetings and monitor progress on key deliverables 

• Evaluate potential problems and consult with the project director to develop solutions 

• Manage project-related files by ensuring that all necessary materials are current, properly filed and stored, including updates to the team’s knowledge base and customer relationships management system (CRM) 

• Direct correspondence across the team and guide the development of work plans, memos, meeting minutes, and related email communications 

• Communicate with NASTAD team members, subject matter experts, and HD staff to clarify project requirements, scope and objectives 

• Support the team in monitoring expenses and coordinate the project’s budget management with the Finance and Accounting team  

• Contribute to federal funder reporting and documentation.  

• Assist with the onboarding of new team members.  

• Interact with and respond to the needs of health department staff members in a timely manner. 

• Perform other duties as assigned. 

Experience, Expertise, and Education 

• Bachelor’s degree or equivalent (4 years of work experience is equivalent to a Bachelor degree) and 1-3 years of relevant work experience 

• Experience and training in project management 

• Experience with day-to-day budget management 

• Experience working with cross-functional teams 

• Preferred: experience using a CRM (Salesforce) and project management software (MS Project)  

Competencies 

• Thoroughness: Ensuring that one’s own and others’ work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.  

• Fostering teamwork: As a team leader and team player, demonstrate interest, skill, and success in getting groups to learn and work together.  

• Influencing Others: The ability to gain others’ support for ideas, proposals, projects, and solutions.  

• Attention to Communication: The ability to ensure that information is passed on to others who should be kept informed. 

• Building Collaborative Relationships: The ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support 

• Time management: The ability to work autonomously and to consistently meet deadlines, meetings, and other responsibilities as needed.  

• Constructive and collaborative feedback: The commitment to seeking, receiving, and offering feedback throughout project cycles.  

• Analytical Thinking: The ability to tackle a problem by using a logical, systematic, sequential approach 

• Stakeholder Orientation: The ability to demonstrate concern for satisfying one’s external and/or internal stakeholders 

All your information will be kept confidential according to EEO guidelines.

Environment and Scheduling 

• Interest in working within a diverse work environment. 

• Willingness to travel up to 30% of the time when it is safe to do so.