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Summary

The Assistant Project Manager is to assist the Senior Manager with the planning and coordination of activities for facility capital projects to ensure that goals and objectives of projects are accomplished within prescribed time frames.  Responsibilities include client interface, cost & schedule estimating programming, planning, cost control, and financial reporting.  

Responsibilities:

Project Management Support

• Provide project management and maintenance team with cost to date reporting to allow for future planning
• Provides timely, ongoing feedback to clients regarding project activity and deliverables. Works closely with internal clients to identify and correct operational issues quickly

• Coordinates activities on assigned projects, including tracking and maintaining job schedule and budget
• Serves as cost controls for Project Managers, reviews budget and contract when receiving an invoice and confirms if invoices are consistent with previously agreed upon terms prior to payment
• Perform final quality review of all documentation prior to submission for Department approvals (including contract, invoices, bid milestones and funding documents)
• Manage and coordinate selected project vendors
• Ensure project files (electronic and paper) maintain documented backup necessary for auditing purposes
• Coordinate security access for vendors as required
• Lead project punch list process to completion
• Lead project close-out process. Responsible for ensuring that project close-out packages are complete. Take ownership of close-out process, including identification of required close-out documentation, management of vendors for timely and complete submittal, and review of close-out documentation with stakeholders, including final hand-over to facilities.
• Provide support on monthly cost reports, labor charge out, cash flows, and any other needed reporting
• Research and facilitate resolution of project issues in collaboration with Project Managers
• Manage and track warranty periods.  Coordinate repairs with general contractors prior to warranty expiration.

Purchasing Support

• Purchase materials for Preventative Maintenance and Corrective Maintenance work orders across Facility Maintenance and Construction
• Update Operating Expense project trackers across the department, run actuals, and provide updates to Finance as needed
• Collecting and maintaining inventory for the department (golf cart, wardrobe, Mill materials)
• Purchases materials and subcontracts economically and expeditiously for projects assigned
• Works with Legal and Sourcing on new contracts and competitive bid process

Qualifications/Requirements:

• Bachelor’s degree from a four year college or university in Construction Management, Architecture, Engineering or related field; or equivalent combination of education and experience required.  
• 3-5 years of project management/maintenance planning in a theme park or related industry. Project Management certification preferred.
• Familiarity of local/regional codes and ordinances, reading/interpreting construction documents and contracts
• Familiarity of managing multiple projects and contractors at once including in a fast paced environment.
• Ability to make accurate quantity surveys and to estimate the cost of materials, labor, equipment, and subcontractor's work, ascertaining that all areas have been accounted for prior to submitting estimate for review.
• Familiarity of systems, quality control and troubleshooting within the area of responsibility
• Ability & willingness to work overtime, weekends and holidays with short notice
• Experience working with CMMS systems preferred. (Maximo, etc.)
• Expert in Microsoft Excel
• Proficiency in Microsoft Word, Outlook, PowerPoint and Project.
• Proficiency in AutoCAD.

Desired Characteristics

• Theme Park Operations knowledge and experience
• Excellent organizational, verbal and written communication skills
• Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas.   Strong team player.
• Strong interpersonal and analytical skills
• Strong time management skills
• Ability to multi-task and be flexible is essential
• Experience managing in a union environment

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $$90,000 - $125,000 (bonus eligible).

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].