At eScholar, we know education data.

eScholar works with state, local and federal education agencies across the country to help them solve their education data management and data warehouse challenges. For 15 years, we have been exclusively focused on delivering education data management solutions which enable education agencies to integrate, manage and make available key education-related data. We have built an organization of experienced education data management and software and project management professionals who understand the challenges and issues associated with the collection, integration and management of education data.

Our company values teamwork, leadership, communication, diversity and innovation. We enjoy working with people who can turn insight into action, who are strong analytical thinkers and creative problem solvers, and who are able to influence others in both verbal and written communication. Talented candidates who work well independently and who have a demonstrated ability to positively engage with others should consider a career with eScholar.

Reporting to the Director, Human Resources & Recruiting, the eScholar Office Manager/ Benefits Assistant should be hands-on, detail oriented, flexible, and have some knowledge of commonly used HR concepts, practices and procedures. 

OFFICE MANAGEMENT

• Answer the main phone line and answer the door to greet and help route visitors (partners, vendors, job candidates).
• Retrieve the mail and distribute to appropriate parties.
• Serve as main contact with building management regarding repairs, cleaning, HVAC.
• Coordination and communication for physical office space expansion project.
• Be the point of contact for facilities vendors such as locksmiths, plumbers, cubicle vendors, etc.
• Manage the purchase and stocking of kitchen pantries and copy room supplies.
• Manage distribution of staff and visitor access badges with internal IT dept. and external security professionals.
• Staff event planning – monthly in-office lunch and assist with Summer Cookout and Winter Party.
  
  

BENEFITS ADMINISTRATION

• Main point of contact for general staff benefit questions; communication and  follow up with benefits broker and carriers for complex questions
• Confirm new and existing employee ("census") enrollment in selected benefit plans - medical, dental, life, LTD, AFLAC each month.
• FMLA research, compliance and administration
• Assist with yearly benefits open enrollment process and implementation of new benefit plans/ changes.
• Work with Finance dept. to make sure  invoices for all insurance benefits are correct and all employee payroll deductions are correct.

GENERAL HR RECORDKEEPING

• Hardcopy and electronic filing of personnel records.
• Periodic hardcopy file scanning, file purging and shredding.
• Updating organizational charts, staff lists and phone lists.
• Creating new hire packets in preparation for new hire orientation.
• Reviewing personnel files to ensure completeness and accuracy of records, ex: I-9's.
• Entering employee Paid Time Off (PTO) days into tracking spreadsheet.
• Gathering signed enrollment forms and other documents from staff members as needed.
• Ensuring that all necessary paperwork is completed by staff members as part of the new hire process.
• Other duties as assigned.

Required Skills and Qualifications:

• Bachelor’s degree.

• Excellent problem solving and organizational skills.
• Experience handling and safeguarding sensitive and confidential documents.
• Ability to exercise sound judgment including a commitment to confidentiality.
• Computer competency with MS office programs, particularly MS Outlook, Excel and Word.

• Two plus years professional experience as a HR Assistant, Benefits Assistant or Admin in HR Department

Apply using the link below (preferred), or email RESUME, COVER LETTER and SALARY REQUIREMENTS to: [email protected].

Due to the high volume of applications we receive, we are only able to contact those candidates whose qualifications most closely match the position requirements.

To qualify, applicant must be a U.S. citizen, permanent resident alien (“green card holder”), temporary resident alien, refugee or asylee. Visa sponsorship is not available.

eScholar LLC is committed to equal employment opportunity and employs all qualified persons without regard to age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, or carrier status, or any other classification protected by the federal, state or local laws.